Google Forms Follow

Google Forms is a powerful tool for data collection. Some reasons to use Google Forms include informal polling, confirming unit access, facade damage information gathering, and other information collection.

Start a blank form from the top left corner.

Complete the title and description.

From there, you can add a question using the right side menu.

Other options in this menu include -

Import Questions: Allows the user to import questions from another Google Form.
Add Title: Creates a new title and description. It can be used to separate groups of questions or give additional instruction.
Add Image: Allows the user to add an image to the form.
Add Video: Allows the user to add a video to the form.
Add Section: Creates organizational divides between groups of questions.

There are multiple question styles to choose from.

Short Answer: Typed response, which is limited to a few sentences only.
Paragraph: Typed response with a much higher character limit than short answer.
Multiple Choice: Allows respondents to select from pre-determined options.
Checkbox: Allows respondents to select multiple pre-determined options per question.
Dropdown: Allows respondents to select from pre-determined options through a dropdown box.
File Upload: Allows respondents to upload a photo instead of answering a question. This can be used when gathering damage information. **NOTE: Only users signed in with a Google email address will be allowed to upload photos**
Linear Scale: Allows respondents to choose a response based on a numeric scale.
Multiple Choice Grid: Allows for multiple choice options to be rearranged.
Checkbox Grid: Allows for checkbox options to be rearranged.
Date: Respondents can type in a date.
Time: Respondents can type in a time.

You can also change the color scheme, preview, and send the form from the top menu.

Preview: The form creator can preview the form. In preview, you can also submit a response on behalf of others, for example, by taking information over the phone and inputting it directly into the form so all data is stored correctly.

Send: Only collect emails if you know all respondents will be signed into a Google account. Choose link, and shorten URL, to paste a survey link into an email or letter.

Response information can be viewed through the response tab.

Create Sheet displays all data in a Google sheet to be displayed as needed.

Summary shows an overall view of the response to a specific question.

Question shows detailed results per question.

Individual shows detailed results per respondent.

Settings

Check the settings tab to ensure they are correct for your needs. Only users signed in with a Google email address will be allowed to respond, depending on your settings. Keep as many settings OFF as possible unless you know all respondents have a google account.

Some pre-created templates exist in the Template Gallery, including Bike Room Inventory, Facade and Roof Questionnaire, Unit Access Needed, and Window Questionnaire.